The family of Elizabeth (Betty) B. would like to thank you for the abundant kindness, care and concern you provided our dear Mom while she was at Whittier. Your jobs and the services you provide are challenging. Not everyone is cut out for that line of work, but we would like to commend you and your organization for putting together a staff to be proud of. While we were blessed to have received excellent care from the staff at Whittier, we would like to give special thanks for the sincere kindness showed to our Mom, Betty, and to our family by Liz and her co-workers. These ladies and men are a true credit to the nursing profession and we wish them the best in all of their future endeavors.

Whittier Rehabilitation Hospital Westborough

Medical Records Analyst

Location: Bradford, MA - Whittier Rehabilitation Hospital

Category: Medical Records

Medical Records Analyst – Part Time 16 hours

Primary Responsibilities:
• Performs a combination of clerical tasks to support the operations of the Medical Record/Health Information Department.
• Reviews “active” outpatient medical record upon outpatient’s admission assigning diagnostic code utilizing the ICD-9 coding system.
• Data entry of appropriate diagnostic code to compile patient master index.
• Responds to patient information inquires in a timely and professional manner. Utilizes the Medical Record Director and Legal counsel as reference when necessary.
• Prepares correspondence for our outside vending company.
• Responsible for the storage of current discharge medical records. Assures appropriate sign out procedures are followed upon request. Pulls and refills patient medical records appropriately.
• Prepares the discharge inpatient medical record for scanning into the KYOS system by prepping and assembling the medical record.
• Ensures completeness of all inpatient discharge patient medical records in the KYOS system.
• Ensures completeness of all outpatient medical records. Assembles discharge patient charts and analyzes manually for completeness of the medical record.
• Maintains “Incomplete Record” area in the KYOS system. Assure compliance with Medical Staff Policy, JC, CARF, and Federal and State guidelines.
• Replies to all correspondence requests insuring that all requests are accompanied by proper and current consent forms in accordance with legal and hospital policies.
• Processes and distributes transcription to appropriate nursing stations, outpatient clinic, Day Rehab clinician and physicians.

• GED or High School diploma.
• Working knowledge of ICD-9.
• Knowledge of medical terminology.
• Demonstrate proficient computer skills.
• Excellent verbal and written communication skills.
• Ability to proofread.
• Ability to juggle more than one task at a time.
• Knowledge and use of office machines (personal computers, copier, fax machines).
• Good judgment.
• Ability to calculate simple math.
• Ability to follow instructions.

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