I just wanted to reach out and to say thank you, from the bottom of my heart, thank you! I want to let you know how much I appreciate you all and the love and care you have shown my nana and my family over this past month. We are so blessed to have her in your care, I have seen the way her nurses speak with her and handle her and I want them to know that it does not go unnoticed. You are treating my nana like she is your own and that is all I could ask for. I pray for my nana but I also pray for all of you because you are truly angels - you make such a difference in patients’ lives every day whether they can thank you for it or not! You are appreciated - thank you!

Whittier Rehabilitation Hospital Westborough

Medical Records Analyst

Location: Bradford, MA - Whittier Rehabilitation Hospital

Category: Medical Records

Medical Records Analyst – Part Time

Primary Responsibilities:
• Review “active” outpatient medical record upon outpatient’s admission assigning diagnostic code utilizing the ICD‐9 coding system.
• Data entry of appropriate diagnostic code to compile patient master index.
• Prepare correspondence for our outside vending company.
• Responsible for the storage of current discharge medical records, assuring appropriate sign out procedures are followed upon request. Pulling and refilling patient medical records appropriately.
• Prepare the discharge inpatient medical record for scanning into the KYOS system by prepping and assembling the medical record.
• Ensure completeness of all inpatient discharge patient medical records in the KYOS system. Perform document correction, unassigned deficiencies and manual deficiencies within the system.
• Ensure completeness of all outpatient medical records. Assemble discharge patient charts and analyze manually for completeness of the medical record..
• Process and distribute transcription to appropriate nursing stations, outpatient clinic, Day Rehab clinician and physicians. Mail or fax all carbon copies as requested.
• Conduct department studies and audits following established guidelines. Pull and re-file charts for special projects such as FIM, QA, etc.
• Upon re-admission of a patient, existing medical record is retrieved from storage and delivered to appropriate nurses’ station, if the medical record is not scanned into the KYOS system.
• Maintain discharge log and Updates the Master Patient Index book that is printed by CPSI system.
• Identify and notifiy Admissions of any errors or changes in demographics of patient computer information.
• File to appropriate patient medical record any late deliveries of reports or test results into the KYOS system.

• GED or High School diploma.
• Working knowledge of ICD-9.
• Knowledge of medical terminology.
• Demonstrate proficient computer skills.
• Excellent verbal and written communication skills.
• Ability to proofread.
• Ability to juggle more than one task at a time.
• Knowledge and use of office machines (personal computers, copier, fax machines).
• Good judgment.
• Ability to calculate simple math.
• Ability to follow instructions.

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