To Hannah Duston Staff: Mom was admitted to the hospital - She had a bad spell. She needed much care - she didn’t feel well. After a time, her condition changed to fair. She was almost herself - but not quite there. She couldn’t stay at the hospital, yet couldn’t be alone. What could we do until she was ready for home? We looked around almost everywhere, For a placed that offered specialized care. We searched high and we searched low. Then decided Hannah Duston - was where she would go. We were nervous when she arrived - didn’t know what to expect. She was immediately welcomed with the utmost respect. We were afraid this place would make her feel blue. We were pleased to find the opposite was true. Everyone was so friendly from each nurse to those who clean. The atmosphere was the cheeriest that I’ve ever seen. Each OT, PT, each nurse, every food service worker every CNA Receptionist, hairdresser, social worker, the administrator went out of their way, To make mom feel comfortable and welcomed from the very first day. She has improved tremendously - due to Hannah Duston’s care When mom needed you - we are glad you were there. She is headed back to her home - Many thanks to ALL of you, We are eternally grateful for all that you do. Many thanks to one and all - you work so hard and I must confess In the entire world - YOU ARE THE BEST!!! With much gratitude, Judith Z., Marion H.’s daughter

Hannah Duston Healthcare Center

Medical Records Analyst

Location: Bradford, MA - Whittier Rehabilitation Hospital

Category: Medical Records

Medical Records Analyst – Part Time

Primary Responsibilities:
• Review “active” outpatient medical record upon outpatient’s admission assigning diagnostic code utilizing the ICD‐9 coding system.
• Data entry of appropriate diagnostic code to compile patient master index.
• Prepare correspondence for our outside vending company.
• Responsible for the storage of current discharge medical records, assuring appropriate sign out procedures are followed upon request. Pulling and refilling patient medical records appropriately.
• Prepare the discharge inpatient medical record for scanning into the KYOS system by prepping and assembling the medical record.
• Ensure completeness of all inpatient discharge patient medical records in the KYOS system. Perform document correction, unassigned deficiencies and manual deficiencies within the system.
• Ensure completeness of all outpatient medical records. Assemble discharge patient charts and analyze manually for completeness of the medical record..
• Process and distribute transcription to appropriate nursing stations, outpatient clinic, Day Rehab clinician and physicians. Mail or fax all carbon copies as requested.
• Conduct department studies and audits following established guidelines. Pull and re-file charts for special projects such as FIM, QA, etc.
• Upon re-admission of a patient, existing medical record is retrieved from storage and delivered to appropriate nurses’ station, if the medical record is not scanned into the KYOS system.
• Maintain discharge log and Updates the Master Patient Index book that is printed by CPSI system.
• Identify and notifiy Admissions of any errors or changes in demographics of patient computer information.
• File to appropriate patient medical record any late deliveries of reports or test results into the KYOS system.

• GED or High School diploma.
• Working knowledge of ICD-9.
• Knowledge of medical terminology.
• Demonstrate proficient computer skills.
• Excellent verbal and written communication skills.
• Ability to proofread.
• Ability to juggle more than one task at a time.
• Knowledge and use of office machines (personal computers, copier, fax machines).
• Good judgment.
• Ability to calculate simple math.
• Ability to follow instructions.

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